The $9 All-in-One Stack: Replace ClickUp + Slack + Clockify + FreshBooks

Take a look at your monthly software bills. How many subscriptions are you paying for? ClickUp for project management. Slack for team chat. Clockify or Harvest for time tracking. FreshBooks or QuickBooks for invoicing. Maybe Zoom for video calls. Perhaps a CRM like HubSpot or Pipedrive.

Now add them up. For a 10-person team, you're probably spending $300-500 per month—$3,600-6,000 per year—just to run your business operations.

What if you could get all of that functionality in one integrated platform for $90 per month ($1,080 per year)?

This isn't a theoretical proposition. This is the reality of all-in-one platforms versus best-of-breed tool stacks. And the math is more compelling than most business owners realize.

The True Cost of Your Current Stack

The Typical Agency Software Stack

Let's price out what most small agencies and service businesses actually use:

Project Management: ClickUp Business

• $12/user/month
• 10 users = $120/month ($1,440/year)

Team Communication: Slack Business+

• $12.50/user/month
• 10 users = $125/month ($1,500/year)

Time Tracking: Clockify Pro

• $9.99/user/month
• 10 users = $100/month ($1,200/year)
• (Or Harvest at $12/user = $1,440/year)

Invoicing: FreshBooks Plus

• $30/month (up to 50 clients)
• • $11/user for additional users
• Base + 9 users = $129/month ($1,548/year)

Video Conferencing: Zoom Pro

• $15/user/month (minimum 2 licenses)
• 10 licenses = $150/month ($1,800/year)

CRM: HubSpot Starter

• $15/user/month (minimum 2 users)
• Or basic Pipedrive at $14/user/month
• 10 users = $150/month ($1,800/year)

Total Annual Cost: $8,288

And that's assuming:

• You don't need premium tiers
• You're okay with feature limitations
• You don't add specialized tools
• Integration costs are zero

The Hidden Costs Nobody Talks About

The subscription fees are just the beginning. Here's what most cost analyses miss:

Integration and Setup Costs:

• Initial setup time: 40-60 hours across tools
• Integration configuration: 20-30 hours
• Data migration between systems: 10-15 hours
• Team training on multiple platforms: 15-20 hours
• Total setup cost: $4,000-6,000 (at $50/hour)

Ongoing Maintenance:

• Monthly time spent managing integrations: 4-6 hours
• Quarterly updates breaking integrations: 3-5 hours
• Annual renewal management: 2-3 hours
• Annual maintenance cost: $3,000-4,000 (60-70 hours at $50/hour)

Context Switching Tax:

• Average knowledge worker switches apps 10-15 times per hour
• Each switch costs 23 minutes of focus time
• For 10-person team: 2-4 hours lost daily
• Annual productivity cost: $20,000-40,000

Data Entry Duplication:

• Enter client in CRM
• Re-enter in project management tool
• Re-enter in invoicing system
• Re-enter in time tracking
• Update addresses, contacts, details in 4 places
• Annual time waste: 100-150 hours = $5,000-7,500

The Real Total Cost of Ownership

Subscriptions:                    $8,288/year
+ Setup costs (amortized):        $1,500/year (over 3 years)
+ Maintenance:                    $3,500/year
+ Context switching:             $30,000/year (conservative)
+ Data duplication:               $6,250/year
================================================
TRUE TOTAL COST:                 $49,538/year

For a 10-person team, that's nearly $50,000 per year to run your business software stack.

The All-in-One Alternative: Feature Coverage Map

What You Get at $9/User/Month

Corcava includes everything in one integrated platform:

Project Management:

• Kanban boards with unlimited columns
• Task management with assignments
• Drag-and-drop interface
• File attachments and comments
• Multiple boards per project
• Project archives and history
• Labels and categorization
• Due dates and time estimates

CRM:

• Unlimited contacts and companies
• Custom fields for contact data
• Deal pipeline with stages
• Sales automation workflows
• Contact import/export
• Activity tracking
• Email integration
• Outreach tracking

Time Tracking:

• Desktop app with screenshot capture
• Manual time entry
• Project and task-level tracking
• Real-time tracking display
• Time reports and analytics
• Billable vs. non-billable hours
• Multi-project tracking
• Mobile time tracking

Invoicing:

• Professional invoice generation
• Time-to-invoice conversion
• Multi-currency support
• Stripe payment integration
• Crypto payments (BTC, ETH, USDT, USDC)
• Recurring invoices
• Payment tracking
• Invoice portal for clients

Team Communication:

• Team chat with channels
• Direct messaging
• File sharing
• Project-specific conversations
• @mentions and notifications
• Chat history and search
• Mobile app access

Video Conferencing:

• Built-in video calls
• Screen sharing
• Meeting scheduler
• Calendar integration
• Meeting links and invitations
• Recording capabilities (coming soon)

Client Portal:

• Project visibility for clients
• Time tracking transparency
• Invoice viewing and payment
• Document sharing
• Communication hub
• Progress tracking

Additional Features:

• Email marketing campaigns
• Landing page builder
• Form builder
• HR and recruitment
• Website chat widget
• Analytics and reporting
• Mobile apps (iOS, Android)
• Desktop apps (Windows, Mac, Linux)

Feature Comparison Matrix

Feature              Corcava    Separate Tools Cost
-----------------------------------------------------
Project Management   ✅ $9      ClickUp: $12
Team Chat            ✅ $9      Slack: $12.50
Time Tracking        ✅ $9      Clockify: $10
Invoicing            ✅ $9      FreshBooks: $13*
Video Calls          ✅ $9      Zoom: $15
CRM                  ✅ $9      HubSpot: $15
Client Portal        ✅ $9      Portal: $12*
Email Marketing      ✅ $9      Mailchimp: $10*
-----------------------------------------------------
TOTAL (per user/mo)  $9         $99.50

10-User Team/Year:   $1,080     $11,940

Annual Savings: $10,860

* Approximate pricing, varies by plan and usage

Deep Dive: Individual Tool Comparisons

ClickUp vs. Corcava Project Management

ClickUp Strengths:

• 15+ different views (List, Board, Calendar, Gantt, etc.)
• Massive customization options
• Advanced automation capabilities
• Custom fields galore
• Multiple hierarchy levels

ClickUp Weaknesses:

• CRM feels bolted-on (not real CRM)
• No native invoicing
• Time tracking basic (no screenshots, limited reporting)
• No client portal
• Overwhelming for most teams

Corcava Approach:

• Focused on what agencies actually need
• Purpose-built CRM (not hacked lists)
• Time tracking designed for billing
• Professional invoicing included
• Clean, professional client portal
• Less overwhelming, faster onboarding

When ClickUp is Better:

• You need 15+ different view types
• You love deep customization
• You're a project management power user
• You don't need real CRM or invoicing

When Corcava is Better:

• You need projects + CRM + time + invoicing working together
• You want clean focus over feature overload
• You bill clients for project work
• You need professional client portal

Slack vs. Corcava Team Chat

Slack Strengths:

• Best-in-class messaging experience
• 2,000+ integration marketplace
• Advanced search functionality
• Workflow Builder
• Massive ecosystem

Slack Weaknesses:

• Chat only—no business context
• Need separate tools for everything else
• Integration fatigue (managing 10+ bots)
• Messages about projects/clients feel disconnected
• Expensive for what you get ($12.50/user for just chat)

Corcava Approach:

• Chat integrated with your work context
• See CRM records, projects, tasks while chatting
• One platform for communication and work
• No bot management needed
• Chat included with everything else

Chat Context Example:

In Slack:

Team: "What's the status on Acme Corp?"
You: *Switches to ClickUp*
You: *Checks project*
You: *Switches back to Slack*
You: "They're 70% done..."
Team: "Have they paid?"
You: *Switches to FreshBooks*
You: *Checks invoice*
You: *Switches back*
You: "Yes, paid yesterday"

= 4 tool switches for 2 questions

In Corcava:

Team: "What's the status on Acme Corp?"
You: *Clicks Acme Corp link in chat*
You: *Sees project (70% complete), invoice (paid yesterday), time tracked (45 hours)*
You: "70% done, paid yesterday, 45 hours tracked"

= 0 tool switches, full context in 5 seconds

Clockify vs. Corcava Time Tracking

Clockify Strengths:

• Completely free for unlimited users
• Simple, focused time tracking
• Good reporting
• Browser extension

Clockify Weaknesses:

• No screenshot capture
• Basic project management only
• No real invoicing (paid upgrade)
• No CRM integration
• Manual invoice creation from time data

Corcava Advantages:

• Screenshot capability for accountability
• Time data flows directly to invoices
• Linked to CRM clients and contacts
• Integrated with project tasks
• Client portal shows time transparency

The "Free" Trap: Clockify is free, but you still need:

• Project management ($1,200/year)
• CRM ($1,800/year)
• Invoicing ($1,500/year)
• = $4,500/year in other tools

Corcava includes time tracking + all of those for $1,080/year.

FreshBooks vs. Corcava Invoicing

FreshBooks Strengths:

• Excellent invoicing interface
• Great client experience
• Good payment processing
• Established brand

FreshBooks Weaknesses:

• Client limits (5-500 depending on plan)
• Basic project management only
• Not a real CRM
• No crypto payments
• Portal only shows invoices
• No team chat or video
• Time tracking is basic

Corcava Advantages:

• Unlimited clients
• Full project management
• Purpose-built CRM
• Crypto payment support
• Portal shows projects + time + invoices
• Team communication included
• Time-to-invoice flow seamless

Workflow Comparison:

With FreshBooks:

1. Track time in Harvest
2. Export time data
3. Import to FreshBooks
4. Create invoice
5. Hope you got the export/import right

With Corcava:

1. Track time (automatically linked to project/client)
2. Click "Generate Invoice"
3. Done (time pre-populated, formatted, ready to send)

Real-World Cost Scenarios

Scenario 1: Digital Marketing Agency (10 people)

Current Stack:

ClickUp Business:           $1,440/year
Slack Business+:            $1,500/year
Harvest Time Tracking:      $1,440/year
FreshBooks Plus:            $1,548/year
Zoom Pro:                   $1,800/year
HubSpot CRM Starter:        $1,800/year
-----------------------------------------
Total Annual Cost:          $9,528/year

With Corcava:

Corcava (10 users):         $1,080/year
-----------------------------------------
Annual Savings:             $8,448

Plus Hidden Savings:

• Setup time: 0 hours (vs. 50 hours)
• Integration management: 0 hours (vs. 60 hours/year)
• Context switching reduction: 2 hours/day recovered
• Total value: $28,000+/year

Scenario 2: Software Development Shop (15 people)

Current Stack:

Jira Software:              $2,100/year
Slack Business+:            $2,250/year
Toggl Track:                $1,620/year
QuickBooks Online:          $900/year
Zoom:                       $2,700/year
Pipedrive CRM:              $2,520/year
-----------------------------------------
Total Annual Cost:          $12,090/year

With Corcava:

Corcava (15 users):         $1,620/year
-----------------------------------------
Annual Savings:             $10,470

Scenario 3: Design Studio (5 people)

Current Stack:

Asana Premium:              $645/year
Slack Pro:                  $435/year
Clockify (free):            $0/year
FreshBooks Lite:            $300/year
Google Meet (free):         $0/year
Contacts spreadsheet:       $0/year
-----------------------------------------
Total Annual Cost:          $1,380/year

With Corcava:

Corcava (5 users):          $540/year
-----------------------------------------
Annual Savings:             $840

Plus Gains:

• Actual CRM (vs. spreadsheet)
• Better time tracking (vs. basic Clockify)
• Professional client portal (vs. email attachments)
• Video calls (vs. Google Meet limits)
• Value gained: $2,000-3,000/year

Scenario 4: Consulting Firm (20 people)

Current Stack:

Monday.com Standard:        $4,800/year
Microsoft Teams:            $3,000/year
Harvest:                    $2,880/year
FreshBooks Plus:            $2,000/year
Salesforce Essentials:      $6,000/year
DocuSign:                   $600/year
-----------------------------------------
Total Annual Cost:          $19,280/year

With Corcava:

Corcava (20 users):         $2,160/year
-----------------------------------------
Annual Savings:             $17,120

The Integration Advantage

Why "Best of Breed" Often Isn't

The Promise of Best-of-Breed: Use the absolute best tool for each function. Slack for chat (the best!), ClickUp for projects (feature-rich!), Harvest for time (simple!), FreshBooks for invoicing (beautiful!).

The Reality: These tools don't talk to each other natively, so you spend countless hours:

Integration Challenges:

1. Data Synchronization -Client added to CRM → must manually add to project tool

• Project created → must manually create in time tracking
• Time tracked → must manually export to invoicing
• Invoice sent → must manually update CRM

2. Broken Integrations

• Zapier connections fail silently
• API changes break automations
• Updates cause compatibility issues
• Support points fingers between vendors

3. Inconsistent Data

• Client address updated in CRM but not invoicing
• Project renamed in ClickUp but not time tracking
• Contact email changed in HubSpot but not Slack
• Nobody knows which system has truth

4. Training Complexity

• New employees learn 5-7 different interfaces
• Different login systems and passwords
• Inconsistent UX patterns across tools
• 2-3 weeks onboarding time

What True Integration Looks Like

With Corcava, everything shares the same data:

Create a Client:

• Immediately available in projects
• Automatically in time tracking
• Ready for invoicing
• Visible in CRM
• Accessible in team chat
• One entry, everywhere it's needed

Create a Project:

• Linked to CRM client automatically
• Available for time tracking immediately
• Ready to generate invoices from
• Accessible in client portal
• Discussed in team chat with context

Track Time:

• See project and client context
• Time appears on task cards real-time
• Automatically ready for invoicing
• Visible in client portal
• Reportable across all dimensions

Send Invoice:

• Pre-populated with tracked time
• Client info pulled from CRM
• Project context included
• Payment status updates CRM
• Visible in team chat and portal

No Export/Import. No Zapier. No Sync Issues. Just Works.

Feature Coverage: What You're Really Getting

Core Business Functions

FUNCTION                    SEPARATE TOOLS       CORCAVA
===============================================================
Project Management          ClickUp $12          ✅ Included
Task Management             ClickUp $12          ✅ Included
Team Chat                   Slack $12.50         ✅ Included
Direct Messages             Slack $12.50         ✅ Included
Time Tracking               Harvest $12          ✅ Included
Screenshot Capture          +TimeDoctor $10      ✅ Included
CRM - Contacts              HubSpot $15          ✅ Included
CRM - Deals                 HubSpot $15          ✅ Included
CRM - Pipeline              HubSpot $15          ✅ Included
Invoicing                   FreshBooks $13       ✅ Included
Payment Processing          FreshBooks $13       ✅ Included
Crypto Payments             Not available        ✅ Included
Client Portal               Separate $12         ✅ Included
Video Calls                 Zoom $15             ✅ Included
Meeting Scheduler           Calendly $10         ✅ Included
Email Marketing             Mailchimp $10        ✅ Included
Landing Pages               Unbounce $12         ✅ Included
Form Builder                Typeform $10         ✅ Included
Helpdesk/Tickets            Zendesk $49          ✅ Included
HR/Recruitment              Lever $15            ✅ Included
Reports & Analytics         Separate $10         ✅ Included
===============================================================
PER USER/MONTH COST:        $242.50              $9
10-USER ANNUAL COST:        $29,100              $1,080

ANNUAL SAVINGS:             $28,020

Advanced Features Comparison

Automation & Workflows:

• Separate Tools: Require Zapier ($20-50/month) to connect
• Corcava: Native automation between all modules included

Mobile Access:

• Separate Tools: Different apps for each function
• Corcava: One app for everything

Data Security:

• Separate Tools: Data spread across 5-7 vendors
• Corcava: All data in one secure platform

User Management:

• Separate Tools: Manage permissions in 5-7 systems
• Corcava: One permission system for everything

Reporting:

• Separate Tools: Export from each, combine manually
• Corcava: Unified reporting across all data

When All-in-One Makes Sense (And When It Doesn't)

Perfect Fit for All-in-One

Company Types:

• Agencies (marketing, design, development)
• Consultancies
• Professional services firms
• Small product companies
• Service businesses
• Freelance teams

Company Sizes:

• 1-50 employees
• Single location or remote
• One primary business model
• Project-based or retainer work

Company Needs:

• Need to bill clients for time
• Manage client relationships
• Track project delivery
• Professional invoicing required
• Client transparency important

When Specialized Tools Make Sense

Company Types:

• Large enterprises (100+ people)
• Multiple business units
• Complex enterprise requirements
• Highly regulated industries

Company Sizes:

• 100+ employees
• Multiple offices/regions
• Complex organizational structures
• Dedicated IT department

Company Needs:

• Need enterprise-grade SLAs
• Require advanced compliance certifications
• Have dedicated team for each function
• Integration team on staff
• Budget isn't a constraint

The Truth: If you're spending $50,000+/year on software already and have IT staff to manage integrations, specialized tools might make sense. For everyone else, all-in-one is smarter.

The Migration Process

How to Transition from Multiple Tools

Phase 1: Data Audit (Week 1)

• Export contacts from CRM
• Export projects from project management tool
• Export time data from time tracking
• Export client list from invoicing
• Document current workflows

Phase 2: Core Setup (Week 2)

• Import contacts to Corcava CRM
• Import clients and set up currencies
• Recreate active projects
• Configure team permissions
• Set up integrations (Gmail, calendar)

Phase 3: Team Training (Week 2-3)

• Train team on unified interface
• Practice workflows (time → invoice)
• Test client portal
• Verify data accuracy
• Address questions and concerns

Phase 4: Parallel Running (Week 3-4)

• Run both systems simultaneously
• New work starts in Corcava
• Old work finishes in old tools
• Compare outputs for accuracy
• Build confidence in new system

Phase 5: Full Migration (Week 4-5)

• Move all active work to Corcava
• Cancel old subscriptions
• Archive old tool data
• Celebrate savings!

Timeline: Most teams complete migration in 4-6 weeks.

Migration Support and Resources

What Corcava Provides:

• Data import assistance
• CSV mapping templates
• Onboarding calls
• Training documentation
• Email support
• Community forum

Expected Effort:

• Admin time: 15-20 hours
• Team training: 5-8 hours
• Parallel running: 1-2 weeks
• Total migration cost: $1,500-2,500 in time

Breakeven: At $8,000/year savings, migration pays for itself in 1-2 months.

Common Objections and Responses

"But we love [specific tool]!"

Common: "Our team loves Slack. We don't want to give it up."

Response: You don't have to go all-in immediately. Many teams:

1. Start with CRM + Projects in Corcava
2. Keep Slack for chat (integrate via notifications)
3. Gradually move time tracking and invoicing
4. Eventually consolidate chat when comfortable

Hybrid Approach:

• Corcava for work (CRM, projects, time, invoicing): $9/user
• Slack for chat only: $7.25/user
• Total: $16.25/user vs. $99.50/user for full separate stack
• Still saving $83.25/user/month ($9,990/year for 10 users)

"All-in-one means compromise on features"

Concern: "Won't Corcava's CRM be worse than a dedicated CRM like HubSpot?"

Reality Check:

HubSpot Free CRM:

• Contact management ✅
• Deal pipeline ✅
• Email integration ✅
• Reporting ✅

Corcava CRM:

• Contact management ✅
• Deal pipeline ✅
• Email integration ✅
• Reporting ✅
• + Projects, time tracking, invoicing integrated

The Difference:

• HubSpot has more advanced marketing automation
• HubSpot has better email tracking
• HubSpot has more third-party integrations

But:

• 90% of small businesses don't use those advanced features
• Corcava's CRM does what 90% of teams actually need
• Plus it's integrated with projects and invoicing

The Question: Do you need marketing automation features you won't use, or do you need CRM that flows directly into projects and invoicing?

"What about data lock-in?"

Concern: "If I consolidate everything into Corcava, aren't I locked in?"

Reality: You're already locked in—to multiple platforms:

Current Lock-In:

• Client data locked in CRM
• Project data locked in ClickUp
• Time data locked in Harvest
• Invoice history locked in FreshBooks
• Conversations locked in Slack

With Corcava:

• Everything in one place
• Export all data anytime (CSV, Excel)
• API access for custom integrations
• No vendor lock-in penalties

Plus: Moving from Corcava to separate tools is easier than moving from 5 separate tools to another 5 separate tools.

"Our team is used to current tools"

Concern: "Change management is hard. Our team knows ClickUp."

True Cost of Staying:

Annual tool costs:          $9,000
+ Hidden costs:             $15,000
+ Opportunity cost:         $10,000
=====================================
Total cost of staying:      $34,000/year

Investment in Change:

Migration effort:           $2,500 (one-time)
Training time:              $2,000 (one-time)
Adjustment period:          $3,000 (one month)
=====================================
Total migration cost:       $7,500

Payback Period: 2.6 months 3-Year Savings: $94,500

The question isn't whether to change, but whether saving $94,500 over three years is worth a few weeks of adjustment.

The Feature Coverage Reality Check

What You Actually Use

Most teams use only 20-30% of features in specialized tools:

ClickUp Usage Reality:

• 15 available views → Actually use 2-3 (List and Board)
• 100+ integration options → Actually use 3-5
• Advanced automation → Set up once, barely modify
• Custom fields → Use 5-10 out of unlimited
• Paying for features you don't use

HubSpot Usage Reality:

• Marketing automation → Most small teams don't use
• Advanced reporting → Check simple dashboards only
• Sales sequences → Basic usage
• Email scheduling → Could do with Gmail
• Paying for enterprise features you don't need

The All-in-One Advantage: Corcava focuses on the 20% of features that create 80% of value for small businesses. You're not paying for features you'll never use.

Feature Gaps in All-in-One

What Corcava Doesn't Have (Yet):

• 15+ project views (only Kanban)
• Advanced marketing automation
• 2,000+ third-party integrations
• Advanced SLA management
• Multi-brand support
• Enterprise SSO (coming soon)

What Most Teams Don't Need: For 90% of small to medium businesses, these "missing" features aren't actually needed. They're nice-to-have, not need-to-have.

The 10% Who Need Specialized Tools:

• Large enterprises with complex needs
• Companies with dedicated IT teams
• Highly specialized use cases
• Unlimited budgets
• Specific compliance requirements

For the Other 90%: All-in-one provides everything needed at a fraction of the cost.

Calculating Your Actual Savings

Your Custom TCO Calculator

Step 1: List Your Current Tools

Tool 1: ______________ $____/month
Tool 2: ______________ $____/month
Tool 3: ______________ $____/month
Tool 4: ______________ $____/month
Tool 5: ______________ $____/month
Tool 6: ______________ $____/month

Total: $____/month × 12 = $____/year

Step 2: Add Hidden Costs

Setup time (hours):     ____ × $50 = $____
Annual maintenance:     ____ × $50 = $____
Context switching:      2hrs/day/person
  (10 people × 2hr × 250 days × $50) = $250,000
  (realistically, 20% impact) = $50,000
Data duplication:       100hrs × $50 = $5,000

Hidden Costs Total: $____

Step 3: Calculate Total Cost

Subscriptions:          $____
+ Hidden costs:         $____
=============================
TRUE TOTAL COST:        $____/year

Step 4: Compare to Corcava

Your team size:         ____ people
Corcava cost:          ____ × $9 × 12 = $____/year

YOUR SAVINGS:           $____/year

ROI of Switching

Year 1:

Savings from subscriptions:    $____
- Migration costs:             $2,500
- Training time:               $2,000
- Adjustment period:           $3,000
======================================
Net Year 1 Benefit:            $____

Year 2-3:

Annual savings:                $____
× 2 years
======================================
Additional Benefit:            $____

3-Year Total Value:

Year 1 benefit:                $____
+ Year 2-3 benefit:            $____
======================================
3-YEAR TOTAL SAVINGS:          $____

Real User Testimonials

Case Study 1: Marketing Agency Consolidation

Company: 12-person digital marketing agency Previous Stack: ClickUp, Slack, Harvest, FreshBooks, HubSpot, Zoom Annual Cost: $11,340

After Switching to Corcava:

Annual Savings: $10,260
Time Saved: 8 hours/week (team-wide)
Value of Time: $20,000/year

Total Annual Benefit: $30,260

Owner Quote: "We thought we needed 'best of breed' tools. Turns out, we needed tools that actually work together. The integration alone saves us 8 hours a week in double-entry and context switching."

Case Study 2: Development Shop Simplification

Company: 8-person software development team Previous Stack: Jira, Slack, Toggl, QuickBooks Annual Cost: $7,860

After Switching:

Annual Savings: $6,996
Reduced Onboarding: 2 weeks → 3 days
Integration Headaches: Gone

Total Benefit: $15,000+/year

CTO Quote: "We spent more time managing our tools than using them. Corcava gave us back that time. Now onboarding a new developer takes 3 days instead of 2 weeks."

Case Study 3: Consultancy Transformation

Company: 6-person consulting firm
Previous Stack: Asana, Clockify (free), FreshBooks, spreadsheet CRM Annual Cost: $1,100 (plus countless spreadsheet hours)

After Switching:

Cost Change: $648/year for Corcava
Gained: Real CRM, better time tracking, client portal
Eliminated: 6 hours/week of spreadsheet management

Net Benefit: $14,400/year in saved time
             (minus $648 cost difference = $13,752/year)

Founder Quote: "We thought 'free' Clockify was saving us money. Then we calculated the hours spent managing spreadsheets for CRM and client portal emails. Corcava paid for itself in the first month."

Frequently Asked Questions

General Questions

Q: Is $9/user really all-inclusive, or are there hidden fees? A: $9/user/month includes everything: all features, unlimited clients, unlimited projects, unlimited storage, all integrations. No hidden fees, no feature gates, no surprise charges.

Q: What happens if I grow beyond 50 people? A: Price stays $9/user/month. We have teams with 100+ users at the same price. No enterprise tax.

Q: Can I try before committing? A: Yes. 14-day free trial, no credit card required. Import your data, try actual workflows, then decide.

Q: How long does migration take? A: Most teams complete migration in 2-4 weeks while running both systems in parallel. You can start using Corcava for new work immediately while finishing old work in previous tools.

Q: Do you offer migration assistance? A: Yes. We provide CSV import templates, onboarding calls, and email support during migration.

Feature Questions

Q: Is Corcava's CRM as good as HubSpot or Pipedrive? A: For small to medium businesses, yes. You get contacts, companies, deal pipeline, custom fields, and sales automation. You don't get advanced marketing automation that most small teams don't use anyway.

Q: Can it really replace Slack for team chat? A: For most teams, yes. You get channels, direct messages, file sharing, and search. You don't get 2,000 third-party integrations, but you don't need them when your work tools are already integrated.

Q: Is time tracking as robust as Harvest or Toggl? A: Yes, plus more. You get desktop app with screenshots, task-level tracking, and seamless invoice generation. Harvest and Toggl are just timers—they don't connect to your projects and invoices natively.

Q: What about invoicing compared to FreshBooks? A: Corcava's invoicing is professional and includes crypto payments. FreshBooks has more templates and a slightly prettier interface, but Corcava's advantage is the seamless time-to-invoice flow and CRM integration.

Q: Can clients access their projects like in dedicated portal tools? A: Yes. The client portal shows projects, tasks, time tracked, invoices, and documents. More comprehensive than most specialized portals.

Technical Questions

Q: How does data integrate between modules? A: Natively. It's one database, one platform. Create a client in CRM, it's immediately available in projects, time tracking, and invoicing. No webhooks, no APIs, no Zapier.

Q: What if one module goes down? A: Because it's one platform, stability is consistent across all features. Uptime is 99.9%+. With separate tools, you're juggling 5-7 different uptime SLAs.

Q: Can I export my data if I leave? A: Yes. Full data export to CSV/Excel for all modules. No lock-in, no penalties.

Q: Does it integrate with [external tool]? A: We integrate with Gmail, Google Calendar, Microsoft 365, Stripe, crypto payment processors, and have webhook support for custom integrations. We're adding more regularly.

Q: Is it API-accessible for custom development? A: Yes. REST API available for custom integrations and automations.

Conclusion: The Math Makes the Decision

Let's be clear about what we're comparing:

Option A: Specialized Tools

• Annual cost: $8,000-12,000 for small team
• Setup effort: 50-60 hours
• Maintenance: 60-70 hours annually
• Context switching: 2-4 hours daily lost
• Integration complexity: High
• Data silos: Multiple
• Team training: Complex

Option B: All-in-One Platform

• Annual cost: $1,080-2,160 for same team
• Setup effort: 15-20 hours
• Maintenance: Minimal
• Context switching: Eliminated
• Integration complexity: None
• Data silos: Zero
• Team training: Simple

The Savings:

• Direct cost: $6,000-10,000/year
• Time value: $15,000-25,000/year
• Total benefit: $21,000-35,000/year

For a small team, that's equivalent to hiring an additional person. Or taking higher margins. Or investing in growth.

The Question: Would you rather spend $10,000/year on multiple disconnected tools, or $1,080/year on an integrated platform that works better?

The math isn't even close.

Ready to Simplify Your Stack?

Start your free trial of Corcava and see how much you can save by consolidating your business software into one integrated platform.

With Corcava, you get:

• Project Management with Kanban boards and task management
• CRM with deal pipeline and sales automation
• Time Tracking with desktop app and screenshots
• Professional Invoicing with crypto payment support
• Team Chat with channels and direct messaging
• Video Calls with screen sharing built-in
• Client Portal showing projects, time, and invoices
• Email Marketing for campaigns and automation
• Helpdesk Ticketing for customer support
• HR & Recruitment for hiring workflows
• Analytics & Reporting across all modules

All for $9 per user per month. No hidden fees. No feature gates. No surprise charges.

Replace ClickUp + Slack + Clockify + FreshBooks + Zoom + HubSpot with one platform.

Start Free Trial → Import Your Data → Cancel Old Subscriptions → Save Thousands

No credit card required. 14-day free trial. Migration assistance included.

The math is simple: $1,080/year vs. $8,000-12,000/year. The choice is obvious.

Tired of paying for multiple tools that don't talk to each other? Consolidate your stack today and save $6,000-10,000 per year with better integration and zero context switching.