Weekly Target Hours & Progress Tracking

Set weekly work hour targets for team members and track progress towards goals automatically. Perfect for managing teams with different schedules, ensuring accountability, and maintaining work-life balance.

Overview

Weekly target hours help you set clear expectations for how much time each team member should work per week. Whether you manage full-time employees working 40 hours, part-time contractors with flexible schedules, or a mix of both, target hours give everyone a clear goal to work towards.

Setting Target Hours

For Team Managers

As an administrator or team owner, you can set weekly target hours for any team member:

Navigate to Team Settings → Users
Click on the user you want to edit
Find the Time Tracking section
Enter their Weekly Target Hours (e.g., 40 for full-time, 20 for part-time)
Save the changes

Target Hour Guidelines

Full-time employees: Typically 40 hours per week
Part-time employees: 20-30 hours per week depending on agreement
Contractors: Whatever hours you've agreed upon
Flexible workers: Set realistic targets based on project needs
Leave it blank: If you don't want to track targets for specific users

Note: Target hours are optional. If you don't set a target for a user, they simply won't see progress tracking in their reports.

How Progress Tracking Works

Weekly Period

Progress is tracked on a calendar week basis (Monday through Sunday). Every week starts fresh on Monday at midnight, and your progress resets to zero.

Progress Calculation

Your weekly progress is calculated automatically based on:

All time tracked during the current week (Monday-Sunday)
Both manual and automatic time entries
Time from all projects and tasks combined

For example:

Target: 40 hours per week
Tracked so far: 28 hours (as of Thursday afternoon)
Progress: 70% (28 ÷ 40)
Remaining: 12 hours to reach your target

Visual Progress Bars

Progress bars appear in multiple places:

Daily email reports: Shows your weekly progress at the bottom
Weekly email reports: Shows final week progress with summary
Team reports: Managers see progress bars for each team member with targets

The progress bar is color-coded:

Green: On track or above target (80%+)
Yellow: Getting close (50-79%)
Red: Behind schedule (<50%)

Viewing Your Progress

Personal Dashboard

Your current week's progress is visible in your dashboard if you have a target set. You'll see:

Your target hours for the week
Hours worked so far this week
Percentage complete
Visual progress bar

Email Reports

If you've enabled email notifications (see below), you'll receive:

Daily Reports (1:00 AM):

Yesterday's work summary
Progress towards this week's target
Days remaining in the week

Weekly Reports (Monday 1:00 AM):

Complete week summary (Monday-Sunday)
Final progress percentage
Comparison to your target
Next week's fresh start

Team Manager View

Managers and team owners can see progress for all team members:

View in daily team reports (delivered via email)
See which team members are on track
Identify who might need support or schedule adjustments

Email Report Settings

Control which reports you receive through Settings → Notification Settings:

Available Reports

Daily Work Summary
- Sent every morning at 1:00 AM
- Contains yesterday's time tracking summary
- Shows weekly progress if you have a target
- Only sent if you tracked time yesterday
Weekly Work Summary
- Sent every Monday at 1:00 AM
- Full week recap (previous Monday-Sunday)
- Final progress percentage
- Only sent if you tracked time during the week
Daily Team Summary (Managers only)
- Shows entire team's yesterday activity
- Includes progress bars for team members with targets
- Helps identify who's on track
Weekly Team Summary (Managers only)
- Complete team week recap
- Shows which team members met their targets
- Lists team members who didn't meet quotas (if they had targets set)

Enabling/Disabling Reports

All report types are enabled by default but can be turned off individually:

Go to Settings → Notification Settings
Find the report type you want to change
Toggle it on or off
Save your changes

Tip: If you find the daily reports too frequent, disable them and keep only the weekly summaries.

Use Cases

Managing Full-Time Teams

Set 40-hour targets for all full-time employees. Use the weekly team reports to ensure everyone is maintaining full-time hours and identify scheduling issues early.

Contractor Management

Set specific hour targets based on your contracts. Easily see who's working their agreed hours and who might need more projects assigned.

Part-Time Employees

Set lower targets (15-25 hours) and track separately from full-time staff. Ensure part-time workers aren't being overworked or underutilized.

Project-Based Work

Set higher targets during busy project periods and lower targets during slower times. Adjust as business needs change throughout the year.

Work-Life Balance

Use target hours to prevent overwork. If someone consistently exceeds their target by 20%+, it might be time to hire additional help or redistribute workload.

Best Practices

Setting Realistic Targets

Start with standard work expectations (40 hours for full-time)
Adjust based on holidays, vacation time, and known absences
Consider average meeting time and non-project work
Review and adjust quarterly based on actual patterns

Using Progress Reports

Check your progress mid-week (Wednesday/Thursday)
If behind, plan extra time for Friday or weekend
If ahead, consider what caused the surge (sustainable?)
Use weekly reports to identify patterns over time

Team Management

Review team progress reports every Monday morning
Address low performers proactively (might need help, not discipline)
Celebrate team members who consistently meet targets
Adjust targets if entire team is consistently over/under

Seasonal Adjustments

Lower targets during holiday weeks
Account for company-wide events or conferences
Temporarily adjust for known project surges
Communicate target changes to team in advance

Privacy & Permissions

Who Can Set Target Hours

Only administrators and team owners can set target hours for users. Team members cannot set their own targets.

Who Can See Target Hours

Your own target: You can always see your own target and progress
Team targets: Managers see all team members' targets and progress
Other users: Cannot see other team members' targets or progress

Report Visibility

Personal reports: Only you receive your personal daily/weekly reports
Team reports: Only sent to team owners and organization managers
Clients: Never see target hours or progress information

Frequently Asked Questions

Q: What happens if I don't set a target for someone?
A: They simply won't see progress tracking. Reports will still show their time breakdown by project and task, just without the progress bar.

Q: Can I change someone's target mid-week?
A: Yes, but the progress bar will recalculate based on the new target immediately. Their tracked hours don't change, just the percentage.

Q: Do target hours carry over week to week?
A: No, each week is independent. If you work 50 hours one week, the extra 10 hours don't count towards next week's target.

Q: What if someone is on vacation?
A: Either temporarily set their target to 0 or leave it as-is. The reports won't send if they track no time that week anyway.

Q: Can I set different targets for different weeks?
A: Target hours are a per-user setting, not per-week. If you need different targets for busy/slow periods, adjust them manually at the start of each period.

Q: Do the email reports work on weekends?
A: Reports are sent daily (including weekends if you track time) and weekly (Mondays only). You can disable them in settings if you don't want weekend emails.

Time Tracking Fundamentals - Learn how time tracking works in Corcava
Time Reports & Analytics - Detailed time reporting features
Notification Settings - Manage all notification preferences