Time Tracking Workflow

Desktop App Workflow

Daily Workflow Using Desktop Time Tracking

The desktop application provides the primary time tracking workflow for daily work:

Starting Your Day:

Connect to your desktop app using API authentication
Projects automatically synchronize with your assigned projects
Select the project and specific task you'll be working on
Click START to begin time tracking

During Work:

Time intervals are automatically created with START type
Desktop app captures screenshots during active tracking
Switch between projects by selecting different project/task combinations
Use CONTINUE to resume work on a previously tracked task
Time tracking includes optional notes for context

Ending Work Sessions:

Click FINISH to end current time tracking
System automatically sets the end time for your interval
Time intervals have a 10-minute minimum duration requirement
Incomplete intervals are automatically closed after extended inactivity

Project Selection Process:

Only projects you're assigned to appear in the desktop app
Each project shows available tasks for time tracking
Task selection is optional but recommended for detailed reporting
Real-time display shows accumulated time for each task

Manual Entry Workflow

When to Use Manual Time Entry

Manual time entry through the MyWork interface is designed for specific scenarios:

Appropriate Use Cases:

Recording time worked offline or without desktop app access
Adding forgotten time entries from previous work sessions
Correcting time tracking when desktop app wasn't available
Entering time for work done outside normal tracking hours

Manual Entry Process:

Access through MyWork interface in the web application
Select the date for time entry (cannot be future dates)
Choose start and end times using time picker interface
Select the project for time association
Add optional notes and context descriptions
System validates for time conflicts and daily limits

Validation and Restrictions:

Cannot create overlapping time intervals for the same project
Daily time limit cannot exceed 24 hours total
Date restrictions prevent future date entries
Time conflicts are automatically detected and prevented
Minimum time intervals still apply (10-minute minimum)

Project Time Management

Managing Time Across Multiple Projects

The system supports comprehensive multi-project time management:

Project Assignment Requirements:

You must be assigned to projects before tracking time
Project assignment controls what appears in your desktop app
Time tracking permissions are based on project membership
Team isolation ensures you only see your team's projects

Daily and Weekly Tracking:

System calculates daily total time per project automatically
Weekly time totals are tracked with 40-hour weekly limits
Time calculations include both manual and automatic entries
Project time allocation shows distribution across all your projects

Real-Time Project Updates:

Desktop app shows current day total time per project
Weekly time totals update in real-time during tracking
Last active interval information is maintained per project
Project switching preserves previous time intervals

Task Time Allocation

Distributing Time Across Different Tasks

Task-specific time tracking provides detailed work allocation:

Task Time Distribution:

Time intervals can be associated with specific tasks within projects
Task time allocation rolls up to project-level totals
Individual task time tracking helps with detailed reporting
Task completion tracking integrates with time data

Task Time Analytics:

System tracks which tasks had time logged each day
Task time summaries show total time invested per task
Task-based reporting helps identify time-intensive activities
Integration with project boards shows task progress and time correlation

Task Time Management:

Tasks must belong to projects you're assigned to
Task selection during time tracking is optional but recommended
Task time data feeds into team analytics and reporting
Task time helps with project estimation and planning

Time Review Process

Reviewing and Validating Tracked Time

The system includes comprehensive time review and validation:

Automatic Validation:

Time interval overlap detection prevents conflicts
Daily time limits enforce reasonable working hours
Minimum interval requirements ensure meaningful time tracking
System automatically closes incomplete intervals after inactivity

Manual Review Capabilities:

View daily time summaries with project breakdowns
Review time intervals for accuracy and completeness
Access historical time data for analysis and correction
Time reports show both manual and automatic entries distinctly

Time Data Integrity:

Transaction-based time entry ensures data consistency
Error handling prevents invalid time interval creation
Time calculation methods ensure accurate duration tracking
System logging tracks all time tracking activities for debugging

Team Review Process:

Team managers can view team member time allocation
Daily team reports include individual time summaries
Time tracking analytics help identify patterns and issues
Integration with invoicing ensures accurate billing from tracked time

Workflow Best Practices

Optimal Time Tracking Workflows

For Desktop App Users:

Start tracking immediately when beginning work
Select specific tasks when possible for detailed reporting
Use CONTINUE feature when resuming previous work
Allow automatic screenshot capture for transparency

For Manual Entry Users:

Enter time as soon as possible after work completion
Be specific with project and task associations
Include detailed notes for context and clarity
Verify no time conflicts exist before submission

For Multi-Project Work:

Switch projects in desktop app as work changes
Track time separately for different clients/projects
Use task-specific tracking for detailed project analysis
Review daily totals to ensure accurate allocation

For Team Coordination:

Maintain consistent time tracking practices across team
Use task assignments to coordinate project work
Regular review of time reports for project health
Leverage time data for accurate project estimation and client billing