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Last reviewed: 2026-08-16
FreshBooks is polished for invoicing and expense tracking — built for freelancers and small shops sending bills. It is not built to run a multi-person agency with deal pipelines, project backlogs, billable-hour margin, and client delivery in one system.
If you outgrow billing-only FreshBooks and need CRM plus delivery connected to what you invoice, these five tools fit a different job. For a head-to-head feature table, see our Corcava vs FreshBooks comparison.
FreshBooks tracks clients for invoicing, not sales pipelines. Leads, deals, and handoff to delivery still need HubSpot, Pipedrive, or a PSA on the side.
Project views are basic compared to agency PM. Task boards, client portals, and team workload live in other tools — the same delivery gap CRM-only stacks create, inverted.
FreshBooks has a timer, but tying billable hours to tasks, pay rates vs bill rates, and uninvoiced work usually means Harvest, Toggl, or spreadsheets alongside.
Lite is $19/mo for up to 5 billable clients (freshbooks.com/pricing). Growing agencies hit plan ceilings before they hit feature depth.
FreshBooks list pricing from freshbooks.com/pricing, checked 2026-08-16. Competitor prices from public pricing pages, same date. Confirm before purchase.
| Tool | Best for | Starting price (published) | Client-service fit |
|---|---|---|---|
| Corcava | Agencies & consultancies | $9/user/mo | CRM + time + invoicing + Project Finances |
| FreshBooks | Freelancer invoicing | Lite $19/mo, 5 clients (freshbooks.com/pricing) | Strong invoicing; add CRM + PM stack |
| Teamwork.com | Agency project delivery | Basics $9.99/user/mo, annual, 3-seat min (teamwork.com/pricing) | PM + time + billing; lighter CRM |
| Scoro | PSA with finance | Core $19.90/user/mo, annual, 5-seat min (scoro.com/pricing) | Deep PSA; higher entry price |
| Harvest | Time tracking + invoicing | $10.80/seat/mo (getharvest.com/pricing) | Strong time-to-invoice; no CRM |
| Accelo | Mature agency PSA | Quote-based (accelo.com) | Full PSA; heavier onboarding |
Replaces FreshBooks + CRM + PM: capture leads, deliver projects, track billable time, send invoices, and see Project Finances without client caps on a separate billing SKU.
Typical buyer: agency that kept FreshBooks for invoices but added Pipedrive and Asana on the side.
Agency PM with time tracking and invoicing built in. Stronger delivery UX than FreshBooks projects; pair with a CRM if pipeline depth matters.
PSA with finance reporting when FreshBooks plus bolt-ons still cannot connect sales, delivery, and margin in one place.
Best-in-class time tracking that flows into invoices. Closer to FreshBooks’ billing loop, but still no CRM or full project delivery — another partial stack.
Full professional-services automation from quote to invoice. Quote-based pricing; compare when FreshBooks client limits and add-ons cost more than PSA entry.