Time Tracking Workflow

Desktop App Workflow

Daily Workflow Using Desktop Time Tracking

The desktop application provides the primary time tracking workflow for daily work:

Starting Your Day:

• Connect to your desktop app using API authentication
• Projects automatically synchronize with your assigned projects
• Select the project and specific task you'll be working on
• Click START to begin time tracking

During Work:

• Time intervals are automatically created with START type
• Desktop app captures screenshots during active tracking
• Switch between projects by selecting different project/task combinations
• Use CONTINUE to resume work on a previously tracked task
• Time tracking includes optional notes for context

Ending Work Sessions:

• Click FINISH to end current time tracking
• System automatically sets the end time for your interval
• Time intervals have a 10-minute minimum duration requirement
• Incomplete intervals are automatically closed after extended inactivity

Project Selection Process:

• Only projects you're assigned to appear in the desktop app
• Each project shows available tasks for time tracking
• Task selection is optional but recommended for detailed reporting
• Real-time display shows accumulated time for each task

Manual Entry Workflow

When to Use Manual Time Entry

Manual time entry through the MyWork interface is designed for specific scenarios:

Appropriate Use Cases:

• Recording time worked offline or without desktop app access
• Adding forgotten time entries from previous work sessions
• Correcting time tracking when desktop app wasn't available
• Entering time for work done outside normal tracking hours

Manual Entry Process:

• Access through MyWork interface in the web application
• Select the date for time entry (cannot be future dates)
• Choose start and end times using time picker interface
• Select the project for time association
• Add optional notes and context descriptions
• System validates for time conflicts and daily limits

Validation and Restrictions:

• Cannot create overlapping time intervals for the same project
• Daily time limit cannot exceed 24 hours total
• Date restrictions prevent future date entries
• Time conflicts are automatically detected and prevented
• Minimum time intervals still apply (10-minute minimum)

Project Time Management

Managing Time Across Multiple Projects

The system supports comprehensive multi-project time management:

Project Assignment Requirements:

• You must be assigned to projects before tracking time
• Project assignment controls what appears in your desktop app
• Time tracking permissions are based on project membership
• Team isolation ensures you only see your team's projects

Daily and Weekly Tracking:

• System calculates daily total time per project automatically
• Weekly time totals are tracked with 40-hour weekly limits
• Time calculations include both manual and automatic entries
• Project time allocation shows distribution across all your projects

Real-Time Project Updates:

• Desktop app shows current day total time per project
• Weekly time totals update in real-time during tracking
• Last active interval information is maintained per project
• Project switching preserves previous time intervals

Task Time Allocation

Distributing Time Across Different Tasks

Task-specific time tracking provides detailed work allocation:

Task Time Distribution:

• Time intervals can be associated with specific tasks within projects
• Task time allocation rolls up to project-level totals
• Individual task time tracking helps with detailed reporting
• Task completion tracking integrates with time data

Task Time Analytics:

• System tracks which tasks had time logged each day
• Task time summaries show total time invested per task
• Task-based reporting helps identify time-intensive activities
• Integration with project boards shows task progress and time correlation

Task Time Management:

• Tasks must belong to projects you're assigned to
• Task selection during time tracking is optional but recommended
• Task time data feeds into team analytics and reporting
• Task time helps with project estimation and planning

Time Review Process

Reviewing and Validating Tracked Time

The system includes comprehensive time review and validation:

Automatic Validation:

• Time interval overlap detection prevents conflicts
• Daily time limits enforce reasonable working hours
• Minimum interval requirements ensure meaningful time tracking
• System automatically closes incomplete intervals after inactivity

Manual Review Capabilities:

• View daily time summaries with project breakdowns
• Review time intervals for accuracy and completeness
• Access historical time data for analysis and correction
• Time reports show both manual and automatic entries distinctly

Time Data Integrity:

• Transaction-based time entry ensures data consistency
• Error handling prevents invalid time interval creation
• Time calculation methods ensure accurate duration tracking
• System logging tracks all time tracking activities for debugging

Team Review Process:

• Team managers can view team member time allocation
• Daily team reports include individual time summaries
• Time tracking analytics help identify patterns and issues
• Integration with invoicing ensures accurate billing from tracked time

Workflow Best Practices

Optimal Time Tracking Workflows

For Desktop App Users:

• Start tracking immediately when beginning work
• Select specific tasks when possible for detailed reporting
• Use CONTINUE feature when resuming previous work
• Allow automatic screenshot capture for transparency

For Manual Entry Users:

• Enter time as soon as possible after work completion
• Be specific with project and task associations
• Include detailed notes for context and clarity
• Verify no time conflicts exist before submission

For Multi-Project Work:

• Switch projects in desktop app as work changes
• Track time separately for different clients/projects
• Use task-specific tracking for detailed project analysis
• Review daily totals to ensure accurate allocation

For Team Coordination:

• Maintain consistent time tracking practices across team
• Use task assignments to coordinate project work
• Regular review of time reports for project health
• Leverage time data for accurate project estimation and client billing