Time tracking and invoicing for client work
Record work against projects and tasks, review the hours and rates, then generate invoice lines from the selected time. Keep the billing calculation connected to the work behind it.
No credit card required
From project time to invoice lines
For an agency, consultant or development team billing by the hour, the review has two parts: what work the client agreed to pay for, and whether the invoice matches that work.
1. Record the work
Track time against the right project and task using the browser timer or manual entry where permitted. Keep internal administration on a separate project so it stays outside the client work selected for billing.
2. Check the bill rates
Set the client bill rate for each project and team member, with the correct effective date. Review unexpected zero amounts: a missing bill rate can leave recorded hours with a $0 value.
3. Generate and review
Use Generate line items to choose the client, projects, team members, date range and grouping. Review the preview of hours, amounts and previously invoiced time before adding lines.
4. Save the invoice
Saving generated lines links their time intervals to the invoice. Saving as a draft already marks that time as invoiced for subsequent generation, so review existing drafts when looking for missing hours.
Check the calculation before sending
An illustrative invoice for 6 hours 30 minutes at $80 per hour is 6.5 × $80 = $520, before tax, expenses or discounts. If another 90 minutes went to internal work, retain those records but leave them outside the client bill.
Generate the time lines before making manual adjustments: generating again replaces the current lines. Keep a note of any agreed exclusion or adjustment, and compare the final quantity and amount with the source time.
Use the billable hours calculator to check decimal hours and agreed rounding. Its rounding settings are separate from the app; invoice generation does not automatically apply six- or fifteen-minute increments.
Choose the right billing basis
Hourly work
Generate invoice lines from selected time at the applicable bill rates. Check scope, dates and previously billed work so the hours you charge match the agreement.
Fixed-fee work
Track effort to understand delivery, then add the agreed fee or milestone as a manual invoice line. A manually entered line does not automatically link to the recorded time behind it.
Explore the workflow
Time-to-invoice walkthrough
Project setup, time selection, bill rates, generated lines and checks before sending.
How to track billable hours
Decide what is chargeable and reconcile a worked hourly-billing example.
Time tracking features
Capture work against projects and tasks, then review recorded effort.
Invoicing features
Explore invoice details, manual lines, payment recording and client access.