Export Time Tracking Activity from Project Boards

Turn Time Data Into Actionable Reports

Your team tracks time on project boards every day. But what happens when you need to analyze that data, bill clients, or generate reports? You can now export complete time tracking activity directly from any project board, giving you the flexibility to work with time data in whatever way suits your workflow.

Whether you're preparing client invoices, conducting performance reviews, running project retrospectives, or integrating time data with external tools, this export feature gives you exactly what you need in the format you need it.

Export From Any Board

Every project board now has an export button. Click it and you're presented with a simple dialog that lets you configure exactly what data you want and how you want it structured.

The export pulls from your board's time tracking data - all those tracked intervals showing who worked on what tasks and for how long. No more manually copying data into spreadsheets or trying to piece together timesheets from multiple sources.

Choose Your Date Range

Pick exactly the time period you need:

• This week - Perfect for weekly billing or status reports
• This month - Monthly client invoices made easy
• Last 30 days - Rolling window for trend analysis
• Custom range - Any start and end date for specific billing cycles or project phases

The export includes only time tracked within your selected range, so you can slice your data exactly how you need it.

Group By Member or Task

Two grouping options let you view the same data from different angles:

Group by Team Member

Perfect for understanding individual contributions. Shows each person's work across all tasks in the project:

• See total hours per person
• Identify who contributed to which tasks
• Great for performance reviews or capacity planning
• Useful for splitting project costs across team members

Group by Task

Perfect for understanding task-level effort. Shows all team members who worked on each task:

• See total effort invested in each task
• Identify bottlenecks or unexpectedly time-consuming work
• Great for estimating future similar tasks
• Useful for detailed client billing breakdowns

Multiple Format Options

Export in the format that works best for your needs:

Excel (.xlsx)

• Opens directly in Microsoft Excel, Google Sheets, or any spreadsheet app
• Perfect for quick analysis, pivot tables, or visual formatting
• Ideal for sending to clients or team members who prefer spreadsheets
• Automatic formatting and column sizing

CSV

• Universal compatibility with virtually any tool
• Great for importing into accounting software, databases, or custom tools
• Clean, simple format that's easy to parse programmatically
• Smaller file sizes for large exports

JSON

• Perfect for developers integrating with other systems
• Structured data that's easy to parse and process
• Ideal for automated workflows or API integrations
• Includes all metadata in a machine-readable format

Choose Time Format

Time data can be presented in two ways:

Hours:Minutes:Seconds (HH:MM:SS)

Human-readable format like "02:30:15" for 2 hours, 30 minutes, and 15 seconds. Perfect for:

• Client-facing reports
• Management presentations
• Time sheets for team review
• Quick visual scanning

Total Seconds

Raw seconds like "9015" for calculations and processing. Perfect for:

• Spreadsheet calculations (sum, average, etc.)
• Importing into billing systems
• Programmatic processing
• Database storage

Complete Time Interval Details

Every exported time entry includes:

• Team member name - Who did the work
• Task name - What they worked on
• Start and end times - When the work happened
• Duration - How long it took
• Date - Which day it occurred

All the context you need to understand the work, bill accurately, or analyze patterns.

International Character Support

Team members with names in non-English alphabets (Cyrillic, Chinese, Arabic, etc.) appear correctly in all exports. No more garbled text or missing names - your international team's work is properly represented in every report.

Common Use Cases

Client Billing

Export time tracked on a client project for the billing period, grouped by task. Send the detailed breakdown with your invoice showing exactly what was done and by whom. Clients appreciate the transparency, and you have clear backup for your invoices.

Performance Reviews

Export time grouped by team member to see individual contributions over a review period. Identify top performers, spot capacity issues, or understand how effort is distributed across your team.

Project Retrospectives

After a project completes, export all time data to analyze what took longer than expected. Use this insight to improve estimates and planning for future similar projects.

External Tool Integration

Export in JSON or CSV format to feed time data into your accounting system, business intelligence tools, or custom dashboards. Keep all your business systems synchronized with actual work data.

Budget Tracking

Compare exported actual hours against your project budget. Quickly identify projects tracking over or under budget so you can take corrective action before it's too late.

Capacity Planning

Export team member hours across multiple projects to understand how capacity is distributed. Identify overloaded or underutilized team members and rebalance work accordingly.

Quick Access

The export feature is always just one click away:

1. Open any project board
2. Click the Export button in the board header
3. Configure your date range, grouping, and format
4. Click Download
5. Done - your file is ready

The entire process takes seconds, and you can run exports as often as you need.

Works With All Your Data

The export includes all time tracking data from the board, regardless of:

• How time was tracked (manual entry, timer, bulk import)
• Whether tasks are complete or in progress
• Which columns or swim lanes tasks are in
• Task priorities or labels

If time was tracked on the board, it's included in the export. Simple as that.

Privacy & Permissions

Only team members with access to the project can export time data from it. The same permission system that controls who can view time tracking on boards also controls who can export it.

Managers and project owners can confidently delegate board access knowing that time data export follows the same security model as everything else in the system.